Import and Export Documents
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As Samsonlines Sri Lanka, we engage in detailed and timely fulfillment of all import and export documentation needs by a systematic and expert-driven approach. Our staff, well trained in Sri Lanka customs law as well as international trade practices, handle this very critical task with caution. This is how we handle the fulfillment of import and export documentation:
Import Documentation Services
Compliance and accuracy are parallelly important at each step of the importing process. Therefore, we ensure your documents are complete, compliant, and customs-clearing ready by noticing each detail:
1. Information Gathering & Verification:
We begin by obtaining all information and documents from our clients in order to effectively and efficiently initiate the importation process. Our services include:
We validate that your invoice has all the information mandated by law, like accurate product description, quantities, values, currency, Incoterms, and both seller’s and buyer’s complete names and addresses. We also validate adherence to the customs valuation rules in Sri Lanka.
- Packing List
We make sure to review your packing list closely to be sure it clearly describes what is in each package. This includes precise weights and dimensions which are important information for customs examination and appraisal.
- Bill of Lading / Air Waybill
Sea or air shipping, we make sure all these shipping documents conform to your packing list and commercial invoice. We also make sure carrier details are complete and accurate.
- Certificate of Origin
We also help you obtain the right Certificate of Origin to meet the requirements of the export country as well as Sri Lanka Customs. We also make arrangements for attestation by agencies like the Ceylon Chamber of Commerce, as required, in order to receive preferential duty advantages.
- Import Permits and Licenses
We help you identify whether any specific import permits or licenses are required from bodies like Sri Lanka’s Import and Export Control Department and assist with your acquisition.
- Insurance Certificates
We ensure that the insurance documents are in place where required for the shipment.
Other Specific Documents: Based on the nature of goods (health certificates for food products, phytosanitary certificates for plants), we ensure they are well prepared and affixed.
2. Preparation and Review of Documents:
Our experienced documentation specialists properly prepare all documents to be used for customs declarations and supporting documents to achieve accuracy and compliance with Sri Lankan Customs laws. We conduct thorough reviews to minimize the risk of errors that can cause delay or penalty.
3. Electronic Filing:
We utilize Sri Lanka Customs’ mandatory electronic data interchange (EDI) systems to file import declarations and supporting documents expeditiously and economically. This speeds up processing and reduces paperwork.
4. Liaison with Sri Lanka Customs:
Our customs brokerage department acts as the direct agent of Sri Lanka Customs officials. We handle all questions, provide explanations, and ensure a seamless process of documentation.
5. Duty and Tax Calculation:
We accurately calculate the applicable import duties, VAT, PAL, and other charges as a percentage of the declared value, HS codes, and prevailing Sri Lankan tax laws. We notify clients of these charges well in advance.
6. Coordination for Inspections:
Where Sri Lanka Customs require physical inspection of the cargo, we arrange the exercise, making the shipment available and the inspection a smooth one.
Contact Samsonlines
Contact Samsonlines for logistics support and experience the hassle-free export and import process. We highly make sure all your goods are in constant flow while your business grows.
Export Documentation
1. Collection and Verification of Data:
Similar to imports, we begin by collecting and verifying all export-related documents from our customers, including:
- Commercial Invoice
We ensure that it has all the export-necessary information according to Sri Lankan law as well as the probable specifications of the import destination.
- Packing List
We verify it correctly for Sri Lanka customs clearance as well as destination.
- Bill of Lading (sea shipping) / Air Waybill (air transport)
We assure that these documents properly reflect the details of shipment and consignee.
- Export Licenses and Permits
We advise customers when export licenses should be acquired from the Export Development Board of Sri Lanka or from other government organizations and arrange to get them.
- Certificate of Origin
We prepare the Certificate of Origin in compliance with the importation country requirements and organize any attestations to be done in Sri Lanka.
- Other Specific Documents
Depending on the type of goods and the preferred destination, we help you organize other documents like health certificates or phytosanitary certificates to be prepared.
2. Preparation of Export Declaration
We prepare the proper export declarations in compliance with Sri Lankan Customs law, supplying all the information regarding the goods, value, and destination with precision.
3. Electronic Submission
We utilize the electronic filing facilities for submitting export declarations to Sri Lanka Customs, ensuring prompt processing.
4. Coordination with Authorities and Carriers
We coordinate with carriers, shipping lines, and other Sri Lankan authorities to enable free and easy flow of goods as well as effective handling of export documents.
5. Destination Country Document Requirements Compliance
We utilize our knowledge and acquaintance to understand what could be required as import documentation in the destination country, such that we pre-export documents to that effect so much so that we pre-export them for easy clearances at the destination.
6. Re-exporting Management
For handling re-export consignments from Colombo, we have such re-export documents and processes that Sri Lanka Customs require.
Accurate Documentation, Seamless Trade
Trust Samsonlines for flawless import and export document handling. We ensure compliance, accuracy, and timely processing to keep your cargo moving.
What do Samsonlines do in Customs Clearance Documentation?
At Samsonlines Customs Clearance, our focus is to guarantee accuracy, effectiveness, and conformance in all import and export documentation procedures. Our skilled staff remain current with the most recent Sri Lankan customs guidelines and global trade procedures to give all our clients a quick and easy experience, enabling their commodities to travel across borders easily and effectively. We understand that proper documentation is the secret to successful foreign trade, and we handle it very professionally and carefully.
Frequently Asked Questions
We ensure all documentation is accurately prepared and submitted in compliance with relevant laws, reducing risks of delays or penalties.
